International inbound telephone support

Certify started in 2008 with one ambitious goal: make travel and expense management easy for every type of business and organization. As we’ve expanded over the past few years, so too has our customer base and the diverse range of companies who have chosen Certify as their T&E solution.

Today, modern business has no borders, and commerce is conducted around the clock in just about every corner of the globe. For these companies with global operations and their employees on the road (and in the skies), a travel and expense management system that can keep up with the pace of international business is an absolute must-have.

To help meet the growing demand of our customers and users around the world, Certify is excited to offer inbound telephone support numbers for 10 international business centers. Together, with our leading global functionality tools including 64 languages and real-time conversions for more than 140 currencies, Certify delivers the resources and support customers need to easily manage global travel and expense reporting. So, now no matter where business happens, Certify is there to help.

View the locations and contact numbers below or check out: Read more!

Company Travel Expenses Management Software Makes Sense

Managing company travel expenses is no easy task. For those companies whose key team members travel the country or the globe to visit clients, network with colleagues and prospects, or visit work sites, making wise travel spending decisions is vital. As a matter of fact, if your staff travels frequently, this type of expenditure may eat up a large chunk of the company's outgoing cash.

Approvers are notified by email that there are reports awaiting their review. They can see right away if expense items are in policy or not, and how the spending will impact monthly and yearly budgets. They can approve or reject items line by line, sending approved items to the next approver or to the finance team for reimbursement, and rejected items back to the submitter to rework.

It is always a balance for traveling executives to procure what they need for successful business trips, while keeping the firm's expenses to an absolute minimum. By choosing to implement company management software smart business owners are able to manage these expenses with ease.

Company Travel Expenses management software provides a comprehensive expense reporting tool no business should be without. Thorough tracking of submitted helps reduce unnecessary spending, curbs careless reimbursement requests and helps in planning future company travel spending plans.

This Internet-based tool offers you complete control of exactly how cash is being spent. Traveling staff members can effortlessly use the software on any web-connected device to create expense reports and submit them anytime from anywhere in the world. Approvers instantly have access to these submitted travel expense reports, at which point they can decide whether or not to authorize the expense.

The time and hassle that is cut out of the company management process is valuable to your company in multiple ways. Time-sensitive decisions regarding the way travel funds are distributed throughout the company can be made faster than ever. As well,company travel expenses management software facilitates a new level of visibility into your company's spending habits. Areas of abuse can be examined and addressed with ease.

How Can You Benefit From Expense Reporting Software

Managing your business expenses doesn't require you to learn accounting principles or hire many people to keep accounts that use formulas and crib notes to prepare the spreadsheets. You can now get expense report management software as an easier solution to exercise better control on your company's expenses.

Various online expense report software are available in the market, which offer absolute process automation and complete cost control over a company's accounts payable operations. By merging financial systems experience and the latest internet technologies, these expense management solutions make tracking and reporting expenditure a cakewalk by automating and streamlining the entire procedure. Thus, you can enjoy the benefit of powerful reporting along with tremendous configurability and ease-of-use.

If you are still in a dilemma about using expense reporting software, here are some of the benefits that the move can bring to your business:

Increased accuracy: You can decrease manual errors by using expense report software to import personal and corporate credit card transactions directly to expense reports. A simplified process: Both report processors and report filers need to invest less time and effort to enter and track expenses.

Easy creation and management of invoices: You can design and create professional invoices faster with expense management solutions, which can then be printed or sent to clients via email so that you get paid sooner.

Anywhere, anytime access: Online expense reporting software let you log in from any Internet connected PC or Mac. So, you can access it and work from anywhere in the world - be it your office, home, or the road.

Working with teams at different locations: If you need people from different locations to collaborate, or multiple users to access the accounts, you can specify permission levels to control such access to data, and let people work as a team despite being situated at different locations. Keep track with business overview: Many of these software offer businesses a company snapshot where a single screen displays how your business is doing. Starting from what you are earning and spending, to how you are doing compared to last year, you can get to know all these and more. With this one-click visibility, you can make informed financial and business decisions. Better customer service: You can store and easily access your customer and supplier data with such software. By knowing more about your customers, you can identify who your best customers are, and see who buys what, how often and when. All such data would help you to offer better customer service to your clients.

Reduced costs: You can save up to 40% on expense report processing fees paid to professionals with automated expense reporting software.

Easier compliance to your company’s expense policies and other statutory rules, instant access to critical reports and information, trading and handle multiple currencies are some other benefits that such expense reporting solutions can offer. So, start using one today to see how it can change the way you manage your business funds.

Phones Make Expense Reporting Easy and Quick

The life of a professional is muddled with boring paperwork. Often they find themselves filling out forms instead of working on more principal tasks. This is especially the case with traveling professionals - receipts and expense reporting paperwork stack up in their briefcases and brains, distracting them from the tasks at hand. Unfortunately, expense reporting is the norm for any business. The headaches and frustration of expense reporting are no longer part of that, thanks to the arrival of expense related smart phone applications. One phone takes the place of stacks of paperwork, broken pencils, and tedium.

One such expense tracking application that I reviewed is certify mobile a relatively new expense tracking app, allows your employees to get the boring business of paperwork out of the way quickly and with no effort. All you need is a smart phone. The app is available for iPhone, Blackberry, Android, and Windows Mobile. Start with a cost-free trial, then choose between four assorted pricing plans. These make convenient and affordable for large businesses, smaller businesses, and individuals too. After all, everyone could use a convenient fix for expense reporting.

Here's how it works: Take a picture of a receipt, and Certify mobile does the rest. The amount, place, and date are entered for you. Then, send off your expense to your manager for approval. The manager can then approves, deny, or add comments. It's as simple as that. This process is basically true of all the expense reporting apps I looked at.

Certify mobile is not just straight expense reporting. There are more features as well. A cool time-tracking feature keeps track of the time you spend with clients. And the time you spend with clients is the time you can bill to clients.

How your Expenses Can Be Deal Using Mobile

Expense is one of the concerns of the most business firms and how they will handle it. One thing that most of the firm must think about is how they are dealing with the expenses that they have. For the small business firms small amount of expenses also but how much more for those in the big firms. If they are handling their expenses in the manual way well, you are burning your employee in the table in doing all the reports and always late in the time table deadline. Using your computer can fasten ever paper works that you are needed to finish but somehow not all business employees are staying inside the office most of them are outside rather in the travel or in the field work. This one of the main concerns of the company because some of the employee are not declaring the right expenses that they have during the trip and having the hard time in managing it.

Every one of us are using mobile as the primary way in connecting with the other people and there is internet that plays a big impact in today high tech generation. Using you phone and internet can be combined as one and can be used it within your business. Yeah you read it right using your mobile today all your expenses can be track accurately and you can have you expense reports in the right time.

Today mobile expense reporting is one of the main things for the business firm in managing reports. It is the best way especially for those employee that are not inside the office and messing out their receipt all the time with the use of their mobile they can easily manage it just taking a snap of their receipt and uploaded to their account in what expense software that they are using like the Certify.

Product Update: Introducing Certify for GSA Per Diems

Certify is all about making travel and expense management easy, and we’re never one to shy away from an opportunity to put our approach to the test. So, when it came time to tackle the complicated world of GSA per diems, we knew we had to deliver a simple and elegant solution that would allow our customers to cage this unwieldy and seemingly unpredictable T&E beast. Today, we’re pleased to introduce Certify for GSA per diems, a truly simple service to help manage the complex reimbursement policies, regulations, and other travel- and expense- related guidelines set each year by the U.S. General Services Administration (GSA).

What are GSA per diem rates and why should I care? Established by the U.S. General Services Administration, GSA per diem rates set the maximum or standard allowances that federal employees can be reimbursed while on official travel within the 48 continental U.S. states (CONUS).

GSA per diem rates also extend to companies and contractors that conduct work for the federal government but are not employed directly by government agencies. Still, there are some companies that don’t do any work for the government that use GSA per diem rates to shape their own policy standards. It makes sense, not only because many hard-earned tax dollars are spent by the GSA to research and define per diem rates. But, absent a well-funded and well-researched policy of their own, companies can have a degree of confidence they’re paying fair reimbursement rates when adopting GSA per diems. For these companies, the GSA has already done all the heavy lifting.

How does it work? The Certify GSA service allows administrators to easily configure travel and expense reporting requirements using the federal standard allowances established each year by the U.S. GSA. Once configured within a system, Certify automatically calculates allowable GSA reimbursable amounts based primarily on the date of expense and destination. Additional variables that affect reimbursable rates, such as meal combinations, incidental expenses, GSA reimbursable type, and travel days, are also included in the calculations. And all calculation values are compared to the most current GSA-supplied data to ensure accuracy and expedite approvals.

Our new GSA service works as part of the integrated Certify system to streamline processes, automate policy control and provide greater visibility into organization-wide T&E spend. And getting started is easy, too; GSA is included as part of the Certify Enterprise Plan.

Whether you work for a government agency or contractor, or you’re part of a company that follows the federal standard, navigating all the ins and outs of GSA per diem policies and reimbursement is anything but simple. Our hope is that with available GSA functionality, Certify can help make travel and expense management easy for even the most complicated transactions and policies.

Out of Control T&E Expenses: Taming Your T&E Beast

In my recent blog Seven Flags Your T&E Expenses are Out of Control, I identified 7 red flags that may indicate T&E expense management is not getting its due at your company. In this blog, I will offer specific advice regarding how to address these T&E problem areas.

Here are the tips that CFOs can use to take back control of their company’s T&E expenses: 1. Review your company’s T&E policies; if you do not have them, you need to create them

Ensure policies are consistent with your company’s current and future travel needs, incentivize the use of technology available to automate T&E expense report requests to reimbursement, and are designed to mitigate the burden involved in being reimbursed on your travelers and those who manage them Ensure policies include input from key travel groups Ensure policies do not inhibit the timeliness of expense report submission and/or reimbursement

2. Improve the travel policy IQ of your employees Review the policy with all travelers on an annual basis Make sure they understand the actions under their control which can impact the timely reimbursement of expense reports Explain how effective T&E management benefits the company, i.e., the company has no incentive to make the process difficult for them; there are costs to inefficient T&E processes and unpredictability of T&E related expenses Ask travelers what you can do to make things easier for them (and do it) 3. Automate key components of T&E expense management

Auto-fill (parsing) technology: Extracts receipt and expense data from receipts, eliminating manual entry Auto-created expense reports: Built by technology to create expense report matching receipt images to expense data Direct feeds: Automated feeds sync data with accounting, HR, and corporate credit cards to eliminate manual data entry between systems Automated approval workflows: Managers are instantly notified of electronic reports pending approval, decreasing expense report lifecycle and reimbursement times Read more HERE!.